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SAP VIM Optimization: Get More Out of Your Invoice Processing Workflow
Many organizations now have a functioning SAP Vendor Invoice Management solution. However, a successful go-live does not automatically mean that the invoicing process is performing at its best.
In practice, we regularly encounter challenges such as:
Many manual corrections and checks
Approval workflows that take an unnecessarily long time
Mixed Results with Invoice Recognition (OCR)
Insufficient control over deviations and exceptions
Limited insight into delays within the process
Targeted optimization helps make invoice processing more efficient, easier to manage, and future-proof.
Avelon helps organizations further improve their existing SAP VIM environment. Depending on their needs, the approach ranges from a targeted assessment to a more comprehensive analysis and implementation process, with the goal of reducing manual work, speeding up processing, improving compliance, and gaining greater control over the entire accounts payable process.
Our offer
1. SAP VIM Assessment & Discovery
From Insight to a Concrete Optimization Plan
Every successful optimization begins with a thorough understanding of the current situation. During the Assessment & Discovery process, our consultants analyze both the technical architecture and the day-to-day operations of your SAP Vendor Invoice Management environment.
Business Process Review
We are evaluating how the current invoice processing system works in practice.
How does end-to-end invoice processing work?
Where do delays, exceptions, and bottlenecks occur?
How efficiently are the approval workflows set up?
How many manual interventions are required?
Does the process align sufficiently with finance, procurement, and the business?
SAP VIM Configuration Review
We analyze the technical architecture of SAP VIM and evaluate it against best practices.
Review of VIM Configuration
Analysis of Workflows, Roles, and Approval Logic
Review of Exception Handling
Identifying Opportunities for Improvement in the Current Setup
Invoice Receipt & OCR Review
An efficient VIM process begins with the quality of invoice receipt and recognition.
How are invoices received: via email, scan, PEPPOL, or e-invoicing?
Have the standard reports been set up?
Are OCR reports and dashboards actively used?
Can the OCR engine be optimized (e.g., through training)?
Roadmap & Business Case
We translate all these insights into a concrete and actionable optimization plan.
Result
Comprehensive Assessment Report
Insights into quick wins and opportunities for structural improvement
Prioritized improvement initiatives
2. SAP VIM Optimization Program
From Roadmap to Measurable Results
After the assessment, we support organizations in actually implementing the improvements. Together, we implement the roadmap, optimize processes, and ensure that SAP VIM contributes as much as possible to an efficient and future-proof financial operation.
Examples of what we typically deliver
Optimization of Workflows and Approval Processes
Improvements in Invoice Receipt and OCR Performance
Reducing Manual Work and Exceptions
Improvements to E-Invoicing and System Integrations
Design and Use of Reports and KPI Monitoring
Optimizing User Experience and Adoption
Knowledge transfer and guidance for key users
Continuous optimization based on new insights and SAP innovations
Results for Our Clients
Shorter turnaround times
Higher level of automation
Fewer manual corrections
Improved OCR Recognition
Higher user acceptance
Better Control Over Compliance
Lower operating costs
A Future-Proof Invoice Management Process
Why Avelon?
Avelon combines in-depth SAP VIM expertise with knowledge of finance, procurement, and process optimization. We don’t just focus on the technical setup; rather, we look at the entire chain: from invoice receipt and OCR to workflow, exception handling, reporting, and continuous improvement.
Learn more
Would you like to discuss whether and how your organization could benefit from the capabilities offered by SAP Invoice Management? Please feel free to contact Victor van de Hazelkamp.
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