Import your entire digital invoice flow through 1 channel and process it in SAP

Is your invoice receipt and recognition optimal?

Every organization receives invoices. Sometimes still partly in paper form, the majority is often in PDF and in a few cases an e-invoice (XML) is sent. The percentages of these manifestations differ per organisation. In order to reduce costs and increase quality, more and more attention is being paid to the further digitisation and automation of this flow.

Avelon E-Invoicing Interface

Avelon has developed a standard SAP Add-On that allows you to automatically read all your digital invoices into SAP. The Avelon E-Invoicing Interface runs within your SAP ECC or S/4HANA environment and imports and processes e-invoices (XML/UBL) and PDF invoices including the corresponding metadata. The E-Invoicing Interface has a web service to receive and process the files in real time. In addition, the files can be read from a share or the front-end.

The imported PDF files are archived in the SAP linked archive and a workflow task is created per invoice in SAP Invoice Management (SIM) or in your SAP workflow -based invoice processing solution.

The metadata is pre-filled in the invoice in SAP. Various checks are carried out and the correct company number and supplier are determined. In the unlikely event that the invoice cannot be successfully processed in SAP, it will be logged. From this log, the metadata can be analyzed and adjusted after which the invoice is presented again for processing.

PDF validation service

If you want to save on recognizing and validating PDF invoices and no longer use costly and labor-intensive scanning and OCR streets, you can have Avelon do the PDF processing. Depending on your requirements, PDF invoices are validated at head or line level and then automatically read and processed within SAP via the web service of the Avelon E-Invoicing Interface. Due to the large number of validated fields and high reliability, this service facilitates your goal of zero touch invoice processing.

Integration eConnect

The number of suppliers able to send e-invoices has increased significantly in recent years. Not least as a result of further standardization of the UBL format and the Peppol network used for the secure transmission of e-invoices. Receiving, transforming and routing the e-invoice to the right buyer is generally handled by e-invoicing platforms specialized for this purpose, such as eConnect (formerly E-Verbinding).

Avelon and eConnect have developed a standard integration between the eConnect platform and SAP. PDF and XML Purchase Invoices are hereby fully automated and offered for further processing within SAP. In addition, there is a direct connection between the Avelon E-Invoicing Interface and eConnect's Peppol Service Bus. The e-invoices sent by the Peppol Service Bus are hereby automatically received by the E-Invoicing Interface and processed in real time within SAP. The supplier herewith also receives feedback whether the invoice has successfully entered SAP. These status messages can be further extended to, for example, feedback on approval status or payment status.

Advantages of Avelon e-invoicing

  • 1 channel for uniform receipt, recognition and processing of all your digital invoices in SAP;

  • No more need for costly and labor-intensive scanning and OCR streets for invoice processing by PDF validation service;

  • Short implementation time and low risk due to standard availability of E-Invoicing Interface and integration with PDF validation service and e-invoicing platforms such as eConnect;

  • Within the standard functionality there is room for customer-specific interpretation;

  • Real-time connection between eConnect's Peppol Service Bus and Avelon E-Invoicing Interface for fast and standardized receipt of e-invoices including feedback to supplier;

  • Growth to zero touch invoice processing through extensive validation capabilities & high guaranteed recognition rate;

  • The Avelon E-Invoicing interface is a standard SAP Add-on that guarantees continuous operation.

Avelon E-Invoicing is an end to end solution that saves you time and money and improves the quality of your administration.

Do you need to discuss whether and how your organization can benefit from the possibilities of E-Invoicing? Please feel free to contact Victor van den Hazelkamp about this subject.