Fiori app for creating purchase orders
Improving the processing of purchase invoices is a goal that is high on the agenda of many organisations. Faster payment terms, shorter processing times and use of payment discounts ensure excellent invoice processing. In order to achieve this, it is important not only to look at the invoice processing, but also at the predecessingprocess: the creation of the purchase order.
Registering and monitoring the purchasing process is crucial to achieve spending that complies with internal and external rules (compliancy) before the inevitable invoice arrives. Purchase orders also ensures easy matching of the invoice and therefore fewer errors in accounting, shorter turnaround times and faster payment terms. Registration of purchase orders for services and consumables also gives the budget holder a better and more up-to-date insight into the available budget.
Registering the (indirect) purchasing requirements is a tricky point in many organisations. The employees who are charged with this do not see this as a primary task and input is complex and time consuming. The Avelon Purchase Order Fiori app makes the registration of (indirect) purchase orders child's play and independent of time and place. It lowers the threshold to register and is therefore the perfect start to your excellent ordering process.
An example of the simple input is the Smart Search search of supplier and accounting elements. By typing a few characters, the corresponding search results are immediately displayed. No series of tabs, asterisks and case sensitivity, but search like you are used to on the Internet!
Selecting the correct classification elements works in a similar way. These can also be constrained per entry so that an employee can only choose elements that are also assigned to them. Entering a purchase order not only becomes easy, the app also helps the employee to choose the right value.
The Avelon Purchase Order Fiori app is also a replacement for the ATB, if used in scenarios where each ATB is converted into one unique purchase order. This makes your ordering process a lot easier and leaner.
In summary, the features and benefits of the Avelon Purchase Order app:
Easy and modern registration of purchase orders through Fiori app
Applicable in both decentralized and central purchasing scenarios
Easily add custom fields
Role-based field steering for aanmaker, procurement and finance
Smart Search, Google-like search for supplier and accounting elements
Limitation of classification elements per employee possible
Insight into previously recorded purchase orders
Possibility to add annexes (e.g. tenders) and internal comments
Automatic creation and storage of purchase order confirmation in PDF
Substitute ATB in case of 1 to 1 conversion from ATB to purchase order
Insight into which invoices are recorded on a purchase order
Runs on SAP ERP and S/4HANA
Do you feel the need to discuss whether and how your organization can benefit from the features described? Please feel free to contact us about this subject.