Fiori app for approving invoices
The approval of invoices should take place as soon as possible. This helps to keep total processing time as short as possible, to pay on time and to make maximum use of possible payment discounts.
Invoices are often handled by employees who are not working in SAP on a day to day basis. As a result, they often consider processing invoices in SAP GUI difficult, cumbersome and therefore not user-friendly. Obviously this does not result in fast processing!
The Avelon Invoice Approval Fiori app DOES makes the processing of invoices easy and fast. All invoices to be approved, including all relevant details, are clearly presented.
With a simple "Approve" or "Reject" the invoice is immediately processed. In addition, it is possible to forward the invoice to another user. You can also ask a colleague for advice, or agree to partial delivery.
The app can be used in combination with SAP Invoice Management (SIM) and invoice processing solutions based on SAP workflow , e.g. Avelon Invoice Workflow. In addition to invoices without a purchase order reference (NPO invoices), purchase order related invoices (PO invoices) can be handled. This is often used, for example, in 2-way match processing, where the approval of the invoice results directly of the approval on delivery. A separate goods receipt or service entry sheet is then not necessary. An attachment can be added as proof of delivery when approving the invoice. This attachment is stored in the linked archive solution, e.g. SAP Content Server.
When PO based invoices are approved, the tolerance limits, as set out in standard SAP, are checked. If exceeded, the invoice cannot be approved and the processor will have to take action!
Not only all invoices to be approved are visible in the app, but also the invoices that have been approved in the past. So you always have your approval history at hand!
Approval of invoices becomes not only easy with the Avelon Invoice Approval app, but also possible any place, any time. The app can be used on mobile devices (smartphones and tablets), as long as there is an internet connection. Depending on your internal security policy, additional measures are required for mobile use.
Not only inivoice approval becomes simple, it also serves convenience, which increases the speed of payment!
In summary, the features and benefits of the Avelon Invoice Approval app:
Lowers the barriers of approval of an invoice through simple and modern user convenience
To be used in conjunction with SAP Invoice Management and SAP Workflow -based solution, e.g. Avelon Invoice Workflow
Relevant approval information such as purchase order, classification, description, amount, due date and payment reference visible
History log
Insight into previously approved invoices
Attachments with proof of delivery or performance can be added
Mobile use, wherever there is an internet connection (provided that mobile use of the Fiori app is permitted and configured within your organization).
Runs on SAP ERP and S/4HANA
Do you feel the need to discuss whether and how your organization can benefit from the described possibilities on invoice approval? Please feel free to contact us about this subject.